Step 1 Check if you are a “designated employer”?
Designated employers have 50+ employees.

Step 2 Engage your team
Speak to management, employees and unions (if applicable).

Step 3 Appoint your committee members
* Include representatives across race, gender and occupational levels.
* Ensure both management and employee participation.
* Conduct a workplace “election” to select the EE Chairperson, and EE Committee representatives to ensure fairness and equal representivity.
* Issue a Letter of Appointment to each of the successful candidates including their role and the period they will sit on the Committee.
* An EE/ Training “Coordinator” is required take the minutes at meetings and to provide various other supportive admin tasks for the EE Committee. This can be a HR representative or an Admin employee.

Step 4 Draft Terms of Reference
* Define the Purpose of the Committee. This Committee can also double up as the Training Committee for Skills Development initiatives.
* Define Roles and Responsibilities for the EE Chairperson, EE Committee Members, and HR/ Admin Representative.
* Define the frequency for meetings. Typically, this is quarterly however can be less frequent or more frequent depending on the size of the business.

Step 5 Train the Committee
Most members are not legal experts – they need to know what is expected and how to contribute. Equip them with an understanding of their role and of EE/Skills Development legislation.

Step 6 EE Meetings
* The EE Committee helps shape your EE plan and monitors’ progress. This is an active role – not an annual tick-box exercise.
* The Minutes of the EE Committee Meetings feed into your EE Plan and Reporting functions each year as well as into the WSP and ATR reporting processes to SETAs.
* Develop a standard EE / Training Agenda to ensure that relevant matters are discussed at each meeting.
* The Minutes of the meeting should follow the agenda items.

Step 7 Record keeping
* Keep accurate Signed copies of the Minutes of the meetings.
* Keep accurate records of EE / Training Committee membership and elections undertaken.